• Full-time 12 month fixed term contract
• Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices.  We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment
• Competitive remuneration and our Hallstar reward and recognition program
• Learning and career development programs for all roles and levels
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

Make the smarter choice. Come thrive with us. Learn more about what Hall & Wilcox can offer you here.

About the role and team

We have an opportunity for a Legal Assistant to join our growing General Insurance section based in our Melbourne office. This is a full time 12-month fixed term contract commencing September 2026. 

The role provides administrative support to a team of Partners and Lawyers in the General Insurance team.  This is a fantastic opportunity to hit the ground running and be part of a friendly, fast paced team.The role would be suitable for a law student or someone with previous law firm experience, preferably in the Insurance sector.

You will be responsible for:

• opening and closing matters;
• saving documents to our document management system iManage;
• conflict searches and infotrack searches (company searches/title searches);
• reconciling disbursements, invoices and credit card charges;
• preparing trust receipting / EFT’s;
• court filing (Magistrate, County and Supreme);
• preparing briefs, notices, letters and court documents (NOA’s, Subpoenas, Affidavits etc);
• monthly billing – include KPI monitoring
• collating / serving documents by email & post;
• basic client reporting;
• outlook calendar management
• assisting with incoming and outgoing phone calls
• other ad-hoc administration duties as required.

About you

You will ideally have the following skills and experience:

• experience in a similar role is desirable;
• time management and organisation skills;
• strong attention to detail;
• excellent communication and written skills;
• ability to prioritise and meet deadlines;
• experience in using legal billing system and client management program (eg. Aderant would be desirable but not required); and
• experience in using document management system (eg iManage10 would be desirable but not required).

About us

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We do great work, smarter. We’re passionate about the work we do and how it creates value for today and tomorrow. We’re known for Smarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve. 

We are also known for having a great culture that values people and that lives our purpose and values - our Hallmarks.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive - everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), abilities, sexual orientation and gender identities.

Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit our website.

Apply now

Are you ready to make the smarter choice? Let’s connect. Click apply to submit your application.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Jaimie Monahan on Jaimie.Monahan@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.

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