• Permanent, full-time position
• Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices.  We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment 
• Competitive remuneration and our Hallstar reward and recognition program
• Learning and career development programs for all roles and levels
• Flexible leave options, including up to 26 weeks paid parental leave
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

Make the smarter choice. Come thrive with us. Learn more about what Hall & Wilcox can offer you here.

About the role and team

We have a new opportunity for an experienced Legal Assistant to join our growing Property & Projects team in our Newcastle office.

In this role you will provide administrative support to a Partner and a team of lawyers within our Property & Projects practice. We are looking for a career focussed legal assistant who is passionate about providing a great service to our lawyers and clients.

The successful candidate will be responsible for:

• attending to and assisting lawyers with settlements;
• assisting with commercial leasing portfolios including document preparation and file management;
• telephone handling for the team;
• calendar management and booking of meetings, travel and accommodation;
• general accounts work including month end billing, preparation of trust receipts and cheque forms;
• managing client file maintenance for the team, including file opening, conflict searches and closing files;
• conducting searches (e.g. company, title, property certificates);
• coordinating incoming and outgoing correspondence;
• maintaining Partners’/Lawyers’ contacts in our firm CRM InterAction, including assisting with list management on their behalf for events and communications;
• liaising with internal and external stakeholders;
• helping to organise team presentations and events;
• assisting other legal assistants as required; and
• other ad-hoc administration duties as needed.

About you

You will ideally have the following skills and experience:

• a minimum of 2 years of legal assistant experience within a law firm;
• you will have experience supporting fee-earners in a property law practice;
• excellent communication skills;
• strong organisational / time management skills;
• strong attention to detail;
• ability to work under pressure and manage a high-volume workload, as needed;
• a strong ability to prioritise and meet deadlines; and
• experience using Filesite (iManage), Aderant PEXA and Duties Online is preferred.

About us

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We do great work, smarter. We’re passionate about the work we do and how it creates value for today and tomorrow. We’re known for Smarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve.  

We are also known for having a great culture that values people and that lives our purpose and values - our Hallmarks.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive - everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), abilities, sexual orientation and gender identities.

Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit our website.

Apply now

Are you ready to make the smarter choice? Let’s connect. Click apply to submit your application.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at Kim.Chalmers@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.

#LI-KC1