• Permanent full-time position
• Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices.  We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment
• Competitive remuneration and our Hallstar reward and recognition program
• Learning and career development programs for all roles and levels
• Flexible leave options, including up to 26 weeks paid parental leave
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

Make the smarter choice. Come thrive with us. Learn more about what Hall & Wilcox can offer you here.

About the role and team

We have an exciting opportunity for a Legal Assistant to join our growing Employment section based in our Brisbane office for a full-time ongoing position. Supporting two Employment partners and providing general administrative support to the Brisbane team, this is a fantastic opportunity to join a friendly and fast paced team.

You will be responsible for:

• Telephone handling, including answering incoming calls, taking detailed messages and making outgoing calls as required.
• Diary management (including court dates/compliance deadlines) and booking of meetings including agenda preparation and sending calendar invitations.
• Drafting and preparation of letters, agreements, correspondence and documents.
• Assisting with the preparation of presentations/seminar papers and individual/section marketing and business development activities.
• Opening files: creating new clients and new matters, including conducting conflict of interest checks and liaising with Accounts to follow up on creation where applicable.
• Assist the team with printing, scanning and photocopying of documents.
• File maintenance, including regular filing, closing, archiving and keeping files tidy and organised in accordance with the firm’s policies.
• Assisting partners with management of their workspace/workload.
• Basic researching for the team.
• General accounts work including:
  • preparation of bills and covering letters.
  • entering and amending authors' time.
  • matter amendments, closing and opening of matter files.
• Organising travel and accommodation.
• Arranging registrations for lawyer’s attendance at training courses, seminars, conferences and conventions.
• Entering lawyers’ CPD activities on Intranet database.
• Organising team events.

About you

You will ideally have the following experience, skills, and attributes:

• 2 years or more experience as a Legal Assistant.
• Experience with Employment law (advantageous but not essential).
• Aderant (advantageous but not essential).
• iManage (advantageous but not essential).
• Exceptional communication skills.
• Excellent attention to detail.
• Strong organisation skills.
• Uses own initiative.
• An ability to handle busy workload and competing timelines.
• Works well under pressure.
• Team player.
• A great attitude and willingness to learn.
• Intermediate IT skills.

About us

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We do great work, smarter. We’re passionate about the work we do and how it creates value for today and tomorrow. We’re known for Smarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve. 

We are also known for having a great culture that values people and that lives our purpose and values - our Hallmarks.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive - everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), abilities, sexual orientation and gender identities.

Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit our website.

 Apply now

Are you ready to make the smarter choice? Let’s connect. Click apply to submit your application.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Jaimie Monahan at Jaimie.Monahan@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.

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